Room block by category

Per contract, per night. 15 and 16 Dec blocks are identical across both contracts. Checkout 17 Dec.

Note: the category rows for 15 and 16 Dec sum to 146, but the contract total row states 113, and the room night commitments (239 and 238) are built on 113 per night. See Watch-outs.

Rates (ROH, double occupancy, including taxes)

Room rates subject to applicable taxes (currently 18%) in effect at check-out. Check-in 15:00, check-out 12:00. Floor and bed type subject to availability. Extra rooms beyond the block: subject to availability, rates will vary.

Extra charges for rooms

• Child 0 to 11 yrs sharing with parents, no extra bed: free. Extra bed if taken: INR 3,000 + taxes on EP per night
• Extra occupant: INR 12,000 AP + taxes per person per night
• Early check-in and late check-out subject to availability; confirmed early/late incurs additional charges
• Mini bar to be emptied; ISD and STD barred

Non-resident guest meals (not in package)

Payment schedule

Identical schedule on both contracts. 100% advance required by 30 Nov 2026 to hold arrangements on a definite basis. Incremental billing settled via cash, credit/debit card, or IMPS. Cash limits: PAN required at INR 49,999+; max permissible cash INR 1,99,999 with valid PAN (Sec 139A / 269 ST, Income Tax Act).

Combined totals

Incidentals to be cleared before check-out. Refunds of excess deposit: processed via recall request from your banker to the hotel's bankers, remitted within 15 working days of authorization.

Deadline calendar

Daily function agenda (both sides)

All at designated venues, setup TBA, resident guests included in package.

Buffets run for 3 hours; extending needs kitchen team approval. Menu grids: lunch has 4 live counters and 6 desserts; dinner has 5 live counters, 7 desserts, plus a noodle preparation. High tea covers farsan, tea/coffee, cookies, 2 hot and 2 cold vegetarian snacks. No liability for allergies; no special orders based on allergies.

What's fed on which day

Meal plans are identical across both contracts except the late-night suppers. All buffet meals are for resident guests at designated venues, double occupancy basis.

Buffet menu grids Both contracts, all vegetarian

Breakfast is a buffet but has no itemized grid in either contract. Specific dishes within each count are chosen at the menu-finalization stage.

Outside food counters Permitted

• Special food counters from outside are allowed with a designated space provided by the hotel: chaat counter, exotic fruit counter, all-day chai counter, tawa roti counter etc.
• An indemnification letter must be signed if food or beverages come from outside; it goes to the Event Manager with the other licenses one day before the event

Beverages & drinks

• 4 bottled waters (500 ml) per room daily; more at no supplement cost
• Tea/coffee maker in every room
• 20% discount on the Banquet Beverage List
• Liquor must be bought from the hotel only, dispensed by hotel employees; 24% VAT applies; service can be denied to intoxicated or underage guests
• Mocktails included per the menu grids (2 lunch, 3 dinner)

Non-resident guest meals (chargeable)

Kitchen rules to remember

• Menus must be finalized 3 days before the event, else chef's choice applies and the hotel takes no responsibility for quality
• Buffets run for 3 hours; extending needs hotel kitchen team approval
• Guaranteed meal numbers: shortfalls charged to the master; increases beyond 10% allow the hotel to revise per person prices (inform 7 days prior); attendance beyond +10% of guarantee triggers a 10% surcharge on the per pax buffet rate
• Food may contain nuts. The hotel takes no liability for allergic reactions and accepts no special orders based on allergies. Brief your guests directly
• In-room dining at 20% discount; hotel FnB outlets at 30% discount; Salon & Spa at 30% discount
• Maximum 5 KV electricity for functions; external counters needing more power require a third-party genset at extra cost

Package inclusions Both contracts

• Accommodation single/double occupancy, well-appointed rooms
• Buffet breakfast, buffet lunch, high tea, buffet dinner on double occupancy
• 4 bottled waters (500 ml) daily per room; more at no supplement cost
• Wi-Fi, gym and swimming pool, tea/coffee maker

Special inclusions

• Outside food counters permitted with designated space (chaat, exotic fruit, all-day chai, tawa roti etc.)
• 20% off Banquet Beverage List · 30% off Salon & Spa · 20% off In-Room Dining · 30% off FnB outlets
• Airport pick and drop in hotel cars for bride, groom, parents and immediate siblings
• Aarti teeka welcome on arrival
• 75 ironing pieces per day included; beyond that INR 200 + taxes per piece
  Shah: per day, unrestricted dates · Mody: stated for 15 & 16 Dec
• 25 extra beds on AP included
  Shah: 15 Dec · Mody: 16 Dec
• Supper for 100 pax
  Shah: included, 15 Dec · Mody: INR 1,000 + taxes per person, 16 Dec
• 12 recce room nights till 7 Dec 2026, subject to availability
  Shah only. Not in Mody contract.

Hotel provides for functions

• Meals at designated venues
• Maximum 5 KV electricity output; beyond that, external genset via 3rd party at extra expense
• Reasonable in-house meeting equipment free (chairs, tables etc.); special setups either rented at cost or converted to standard format
• Special requests organized at extra charge or on actuals

Cancellation & attrition

• After confirmation and signing: cancellation charge is 100% of room and catering charges for the minimum guarantee
• All amounts already paid are forfeited on cancellation; if deposits fall short of the cancellation fee, balance payable within 7 days
• Attrition: usage below 100% of the Room Night Commitment on any night is charged to the master account as liquidated damages. All rooms must be used on the specified dates
• All cancellations must be notified in writing
• Impossibility clause: termination without liability for force majeure (acts of God, war, terrorism, government regulation, WHO-declared pandemic, disaster, strikes, civil disorder, transport curtailment) with written notice within 10 days of learning of the basis

Guests, menus & guarantees

• Shortfall below guaranteed meal numbers: difference charged to master (Mr. Ketan K Shah HUF / Mr. Niket K. Mody respectively)
• Increase of more than 10% in guaranteed attendees lets the hotel revise per person meal prices; inform at least 7 days prior
• 10% variance over guaranteed numbers tolerated; beyond that, 10% surcharge on per pax buffet rate, service per availability
• Menus final 3 days prior, else chef's choice; buffet duration 3 hours
• No room transfer or resale of reservations by guests or intermediaries

Venue conduct

• Loud music outdoors till 22:30, indoors till 23:00; after-party music to be informed in advance
• Liquor purchase mandatory from hotel only; dispensed by hotel employees; may be denied to intoxicated or underage guests
• Smoking banned in all public areas including banquet spaces (designated guest rooms and outdoor areas excepted)
• Client responsible for damage during event and setup/dismantling by setup staff or guests, irrespective of amount; hotel not responsible for guest belongings in public areas
• Unattended items in function rooms not secured by hotel; extra security possible, all security personnel subject to hotel approval
• Any changes or lining-out binding only if initialed or approved in writing by the other party

Marriott Bonvoy Events

Points or Miles awarded roughly 10 business days after the event, provided it is not cancelled and terms are met.

Current applicable taxes

Taxes subject to change per government norms; rates applied as in effect at check-out.

Licenses you must obtain

Client's responsibility. Government processing takes 7 to 10 working days. Copies to the Event Manager one day before the event, or entertainment can be stopped.

Permissions from JMC, excise, entertainment tax, police, IPRS, customs etc. to be taken well in advance; copies submitted to hotel, and your confirmation letter must state you take full responsibility for these permissions.

Discrepancies & things to close with the hotel

Ranked by how much money or risk sits behind them.

Hotel contacts

Bank details for payments